Microsoft Office Suite for iPad Updated: Export to PDF!

Microsoft Updates Office for iPad

Microsoft released the first major update for Office for the iPad on July 31, 2014. Microsoft Word, PowerPoint and Excel all received updates. Most notable for all three apps is the ability to export to PDF and to use third-party fonts. Each app also gained the ability to crop photos that are being used (you could previously add photos to each, but you were unable to crop).

Microsoft PowerPoint 1.1 for iPad Presenter View Screenshot

Microsoft PowerPoint added important presentation features for attorneys. You now have the ability to view and edit speaker notes, see your next slide and jump to others slides while presenting. Media (video and audio) can be played while presenting now, and videos can be added from your camera roll. It will be nice for attorneys using PowerPoint for presentations and trials to now be able to fully control slides in any order.

Microsoft Excel also added more support for PivotTables, external keyboards, and cell selection. You can now flick a cell’s selection handle to select all data in a row or column. All the same keys that you use on a desktop version of Excel are also now supported for the iPad version of Excel when using an external keyboard. Finally PivotTables can be modified when source data is in the same workbook.

Microsoft Word was the most boring of the updates. The major addition to Word is the ability to send as PDF, use third-party fonts, and to crop photos. These features were also added to the other apps in the Office for iPad suite.

Send as PDF in Microsoft Word

It is nice to see that Microsoft continues to make the apps in the Office Suite better for the iPad. I am disappointed that Microsoft still hasn’t added “Open In” support for these apps, but you still have the option of launching Microsoft One Drive, and using “Open In” to export documents to other apps on your iPad.

As reminder, these apps are free to download from the Apple App store, but you must have a subscription to Microsoft Office 365 to use all the features. (You can use each app as a viewer for free, but you need a subscription to create and edit documents). Microsoft offers in-app purchase of an Office 365 subscription, or it can be purchased directly from Microsoft or third-party resellers. Amazon currently has one year subscription keys available for as inexpensive as $64.00. Office 365 Home 1yr Subscription Key Card

Tip for Organizing Your iPad or iPhone Apps

Joe Caiati has a great tip on his blog, dot.info, explaining how to get the majority of your apps organized in alphabetical order. I was recently having a conversation with a colleague on this exact issue and was expressing my disappointment that Apple has not introduced a new UI for organizing apps. This isn’t quite what I would suggest, but it is an alternative for individuals that want an easy way to organize apps on their iPad or iPhone in mostly alphabetical order. It basically resets your home screen layout, then arranges all non-natives apps automatically. (The problem is that after you install any new apps, they just get added to your last page, out of order)

My Solution: Use Folders and Search

iPad Home ScreenAnyone that has seen my iPhone or iPad knows that I am obsessed with folders. Instead of using Joe’s tip, I basically organize all apps into folders based on labels that make sense to me. After I have all my apps in folders, I use Spotlight Search to find apps that I cannot easily locate.

Spotlight Search on iPadIn iOS 7, you access Spotlight search by dragging your finger down on any of your home screens (the screens with the grid of apps), and then a search field will appear from the top. The important thing is that you begin to drag your finger on a spot on the screen below the taskbar, or else you will access the navigation center. I usually just drag from the middle of the screen down.

Once the search box is on your screen, you can begin typing the name of any app, and if your apps are enabled for search, the app will appear in the list. Once the app is showing in the spotlight search results, you can simply click on the app in the results to launch it (it also gives you a hint on the right side of the results on the folder that the application is stored in, so you may not have to search next time).

Spotlight Search Results on iPad

If your apps on not showing when you do a Spotlight Search, check your settings to make sure that you have applications selected for search results. Launch the Settings App on your iPhone or iPad, then go into the General Settings, then Spotlight Search. Make sure that a check mark is next to Applications.

Search Setting on an iPad running iOS 7

Since I usually use search to launch applications, I also have Applications selected to appear on the top of my results. The results show based on the order they are listed in the Spotlight Search settings. To move a category higher in the search results, use your finger and hold it down over the hamburger symbol (the three horizontal lines on the right side of the screen next to the category name), and move the category up or down the list.

Neither of these methods are ideal, but based on the current user interface of the iPhone and iPad, this is the best that we have. I am hoping that future editions of iOS provide users with more freedom of organizing apps. It would be much more convenient if there was a launcher with all the apps automatically added to it, with the option to organize by name, by last used, by date installed, or by most used. It would also be nice if you had this same option in any folder you created. For now, if you want to have this type of freedom, you would have to switch to an Android device. But in the meantime, I hope these tips make navigating your device easier.

 

Office 365 Personal Now Available for $6.99 Per Month

Office_Devices-300x207_top-of-postAs previously announced, Microsoft made a less expensive subscription of Office 365 available on April 15, 2014. Office 365 Personal can be purchased for $6.99 per month or $69.99 annually.

The major difference between the Personal subscription and the Home subscription is the number of tablets and PCs that the Office products can be used on. Office 365 Home can be installed on up to 5 PCs or Macs and up to 5 tablets. Office 365 Personal can only be installed on 1 PC or Mac and 1 tablet.

I would still recommend that most users consider the Office 365 Home version over the Personal version. Having the ability to install on multiple computers is extremely useful, and you can share this benefit with anyone in your household. This means that up to four additional users can have access to your account, and each user can have their own 20GB of OneDrive storage.

As an added bonus, if you choose to purchase an Office 365 Home Subscription from Amazon, it is currently being sold at a discounted rate of $67.13 for an entire year (cheaper than purchasing the annual subscription from Microsoft for Office 365 Personal).

Once you purchase an Office 365 subscription, you are able to fully utilize all of the Microsoft Office apps for the iPad.

 

TrialPad 4.0 Released (On Sale Until March 28th)

Trialpad

Lit Software is planning on officially introducing TrialPad 4.0 at the ABA TechShow in Chicago tomorrow, but since this upgrade will not be available for free for existing users, they have made it available at a special price of $49.99 for a pre-launch sale until March 28th, 2014. Beginning March 29th, TrialPad will return to its usual price of $89.99.

The new version of TrialPad has been totally redesigned for iOS 7 with a more intuitive interface that is easier to use. It has been optimized to take advantage of the new processor in the iPad Air and iPad Mini with Retina, and has improved memory optimization for all. Navigation has been improved, and evidence reports are now created within the case.

New features include a powerful search tool, thumbnail previews of evidence, customizable exhibit stickers, admitted label to track documents during trial, and new sorting options. Overall this is a big release for Lit Software and the reason that the upgrade is not free for existing users.

I have never been a big fan of TrialPad, but for litigators using the iPad in the Courtroom, this is currently the go to app. If you have been wanting to try out TrialPad, I recommend doing so now at the special introductory price of $49.99. I have downloaded and will give more thoughts after I have had a chance to use it.

TranscriptPad is also on sale for $49.99 until March 28th. TranscriptPad also is normally $89.99. It has not received the same massive upgrade recently, but Lit Software promises exciting new features and improvements that will be available as free updates over the next few months. If you have been wanting to try out TranscriptPad, her is your chance at a very special price. (TranscriptPad will work only with ASCII in TXT format transcripts. It cannot read or use Word documents or PDFs.)

I will be at the ABA TechShow this week and I expect to more information on both of these products.

iPad Applications Library from University of Wisconsin

The University of Wisconsin Law Library has a great resource with a list of Apps for Attorneys, Law Faculty and Law Staff. The “Subject Guide” is divided by category for the type of app you are looking for. It can be a little confusing to navigate, but there are red tabs across the top with the category names. Just click the category to see the suggested apps. Each category includes a list of apps with a brief description of the app and a link to purchase it in the Apple App Store.

If you have a new iPad and you are unsure of the apps that are available that could assist in your practice, this is a great resource to start with. Also be sure to check out my list of essential iPad apps.

http://law.wisc.libguides.com/content.php?pid=363776&sid=2977208

How Do I Get Documents onto the iPad, and What Do I Use to Edit Them?

iPad File Review ImageOne of the most common questions I receive from new users of iPad, is “how do I get documents onto my new iPad?”, and “what apps do I use to view and edit documents once they are on my iPad?”. I recently presented at a seminar on this topic, and I thought it would be helpful to share my presentation materials. iPad for File Review provides detailed instructions for transferring documents to your iPad using iTunes, Dropbox and email. This document also provide a basic overview of both iAnnotate and PDF Expert. These are by far my favorite PDF viewers/editors.

When I have more time, I also plan on providing some video that will make this process even easier to understand. Document review and editing is often a topic of our monthly iPlug meetings. Luckily these meetings are designed for all levels of users, and we welcome all questions as the meetings are generally run as an open discussion. If you are struggling with your iPad effectively, or you have suggestions of better methods for transferring and editing documents on your iPad, please feel free to share them with us on the website, or during our next monthly meeting. iPlug meetings are held the 3rd Tuesday or each month in Wilmington, and the 3rd Wednesday of each month in Dover. Please continue to visit our site for monthly meeting notices.

Download: iPad4FileReview

Steve’s Essential iPad Apps

I have added a list of the Apps that I use on a regular basis in the Application section of the website. I plan to update this list on a quarterly basis, and would love to have recommendations of new apps to try or add. We hope to expand the Applications page to also include apps that our other members use on a regular basis.

Please follow the link below and let me know your thoughts. I hope you find this list useful!

Steve’s Essential iPad Apps

Steve's iPad Home Screen

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